How a coaching institute or counselling business runs on Saahak
A coaching institute, admissions consultancy or training business where enquiry volume is high, the counselling call decides everything, demo classes no-show constantly, and every season the team re-learns that enquiries not called within a day enrol somewhere else.
The arithmetic worth doing once
An illustration in round numbers, shaped like an admissions season. The demo-class no-show is the leak everyone feels and nobody measures.
An illustration, not a customer’s results. Redo every number with your own.
- 200 enquiriesforms, walk-ins, references, fairs
- 120 counselled on phonecalled within 24 hours or lost
- 60 book a demo classa booking is a promise, not a person
- 25 attendreminders halve the no-show rate
- 10 enrolmentsone enrolment per 20 enquiries
At these ratios an enrolment costs 20 enquiries and 12 counselling calls. The two levers with arithmetic behind them: same-day first calls (moves 120 towards 160) and demo-day reminders (moves 25 towards 40). Both are queue-and-template problems that a counsellor can run without being chased.
How the day actually runs
Season volume runs through one queue
Every enquiry routes to a counsellor round-robin with caps, never-called first. Outcomes -- demo booked, call after boards, joined elsewhere -- are your own list, and each one moves the enquiry's stage.
Demo reminders go out on official WhatsApp
Approved templates from the institute's own number the evening before and morning of the demo. Delivery is reported from Meta's own receipts, so the counsellor re-calls the ones that did not get it.
No-shows are a list, not a mystery
Booked-but-absent enquiries stay in the pipeline at their stage, resurface in the queue after your cooling-off, and quiet ones get reclaimed and reassigned before the season ends.
Fees are recorded where the student is
Enrolment converts the enquiry; fee payments record against the student, instalments show as receivables, and the aging report is the follow-up list for the accounts person.
The owner sees the season in numbers
Enquiries by source ranked by enrolments (not volume), counsellor-wise calls and outcomes, and where the funnel leaks -- from reports the queue already feeds.
Where Saahak is the wrong tool for this business
Read this before the trial, not during it. Every line below is deliberate scope, not a roadmap gap we are about to close.
No batch or class management
No timetables, attendance registers, test scores or parent apps. Saahak runs the ADMISSIONS side; your academic operations tool runs the classroom.
It does not dial, record, or auto-call
Counsellors' phones place the calls; Saahak orders the queue and logs outcomes. There is no auto-dialer, no recording, and no voice bot.
No bulk SMS
Reminders travel on official WhatsApp templates and email. If your reach strategy depends on SMS blasts, Saahak does not send them.
Everything else on this page is built and running today.
The modules this business turns on
6 modules, one of them free forever -- you choose which, so the team pays the ladder price of 5. That is ₹1,129/month for the whole team, whether 4 people use it or fifty. Prices exclude GST at 18%.
Why the price is per team, not per seat- Nurturefree forever
- Leads
- Calls & WhatsApp
- Clients
- Invoices
- Payments
Any module can be the free one; the first above is simply a sensible pick for this business. Figures derive from the live price list.
Asked before the trial
Can Saahak manage batches, attendance and test scores?
No. Saahak runs admissions -- enquiries, counselling calls, demo scheduling, follow-ups, enrolment and fees. Classroom operations belong to your academic software.
How do WhatsApp reminders work?
Through Meta's official Business API from your own number, using templates you get approved. Delivery states come from Meta's reports -- Saahak never infers or upgrades a status.
What does it cost an admissions team of five counsellors?
Per workspace, not per counsellor: six modules with one kept free forever is the ladder price of five, whether five people use it or fifteen. The worked figure on this page derives from the live price list.
Not your business? See how Saahak runs for real estate brokers, manufacturers & traders, services & agencies, professional firms and loan & financial services.
Run the trial against your own funnel
14-day trial, no card. One module stays free after.