How a services business or agency runs on Saahak
An agency or services firm -- marketing, IT, design, staffing -- of five to twenty-five people, where new business comes from references and outreach, work is delivered as projects and retainers, and the gap between 'work done' and 'invoice raised' is where margin quietly dies.
The arithmetic worth doing once
An illustration in round numbers. Service funnels are conversation-heavy: fewer leads, longer cycles, and the leak is proposals that go quiet.
An illustration, not a customer’s results. Redo every number with your own.
- 40 enquiries a quarterreferences, outreach, the website form
- 25 discovery callsthe rest ghost -- follow-up speed matters here
- 15 proposals senteach one hours of work; track them like money
- 6 negotiationssilence after a proposal is a stage, not an end
- 3 clients closedone client per ~13 enquiries
At these ratios a client costs ~13 enquiries and 5 proposals. The two numbers worth watching weekly: proposals that got no reply in 7 days (call them), and delivered work not yet invoiced (bill it). Both are lists Saahak keeps without being asked.
How the day actually runs
Every enquiry gets a next step
Leads carry their source and owner; follow-ups have dates; the follow-up centre shows what is due, overdue and missed across the team -- so a proposal that went quiet resurfaces on day seven instead of month two.
Proposals are quotes, and quotes become invoices
A proposal accepted converts to a GST invoice without retyping. Retainers run as recurring invoices that raise themselves on schedule.
Delivery lives in engagements
Each project or retainer is an engagement with its own stages, tasks and the payments against it -- so 'where is this project' and 'has it been paid' are the same screen.
Hours become billing, not arguments
Timesheets log billable and non-billable minutes against engagements at per-engagement rates, and unbilled billable time is a list you can invoice from -- priced time never silently excluded.
The owner sees the quarter, not anecdotes
Which source actually produces clients (ranked by deals won, not lead volume), where deals stall, and who is carrying what -- from the reports the modules already feed.
Where Saahak is the wrong tool for this business
Read this before the trial, not during it. Every line below is deliberate scope, not a roadmap gap we are about to close.
No email inbox or calendar sync
Saahak does not sync your Gmail or calendar. Outbound email exists for sequences and notifications; your mailbox stays your mailbox.
Not a project-management suite
Engagements carry stages, tasks and money. There are no Gantt charts, no sprints, no dependencies -- if delivery runs on Jira or Asana, Saahak sits beside it, not instead of it.
No client portal beyond invoices
A client can be sent a link to see their invoices. They cannot log in to comment on work, raise tickets or approve deliverables.
Everything else on this page is built and running today.
The modules this business turns on
8 modules, one of them free forever -- you choose which, so the team pays the ladder price of 7. That is ₹1,509/month for the whole team, whether 6 people use it or fifty. Prices exclude GST at 18%.
Why the price is per team, not per seat- Engagementsfree forever
- Leads
- Calls & WhatsApp
- Quotes
- Tasks
- Timesheets
- Invoices
- Payments
Any module can be the free one; the first above is simply a sensible pick for this business. Figures derive from the live price list.
Asked before the trial
Can clients log in to see project progress?
No. The client-facing surface is an invoice view: a link where a client sees their sent and paid invoices. Project collaboration stays internal.
Does Saahak handle retainers?
Yes -- as recurring invoices on a schedule, with payments recorded against them and receivables aging when they slip.
What does it cost an eight-person agency?
The same as any team size: pricing is per workspace. Eight modules with one free forever comes to the ladder price of seven -- the worked figure on this page is derived from the live price list.
Not your business? See how Saahak runs for real estate brokers, manufacturers & traders, professional firms, coaching & education and loan & financial services.
Run the trial against your own funnel
14-day trial, no card. One module stays free after.